Xanthe Gresham Knight, 86 Wicklands Avenue, Saltdean, Brighton, BN2 8EP. (“I”)
I am committed to protecting and respecting your privacy.
Data Protection definitions
Data protection and privacy measures are governed by the (i) the General Data Protection Regulation ((EU) 2016/679) (“GDPR”) and any national implementing laws, regulations and secondary legislation, as amended or updated from time to time, in the UK and then (ii) any successor legislation to the GDPR or the Data Protection Act 1998 (“Data Protection Legislation”).
Data controller – A controller determines the purposes and means of processing personal data.
Data processor – A processor is responsible for processing personal data on behalf of a controller.
Data subject – Natural person
Categories of data: Personal data and special categories of personal data
Personal data – The GDPR applies to ‘personal data’ meaning any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier (as explained in Article 6 of GDPR). For example name, passport number, home address or private email address. Online identifiers include IP addresses and cookies.
Special categories personal data – The GDPR refers to sensitive personal data as ‘special categories of personal data’ (as explained in Article 9 of GDPR). The special categories specifically include genetic data, and biometric data where processed to uniquely identify an individual. Other examples include racial and ethnic origin, sexual orientation, health data, trade union membership, political opinions, religious or philosophical beliefs.
Processing – means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Third party – means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
Who am I?
Xanthe Gresham Knight is the data controller. This means I decide how your personal data is processed and for what purposes. My contact details are: Tel: 07812 181545. Email: firstname.lastname@example.org. For all data matters contact Xanthe Gresham Knight on Tel: 07812 181545. Email: email@example.com.
The purpose(s) of processing your personal data
You may give me information about you by corresponding with me by phone, letter and e-mail or by filling in forms on my website www.xanthegresham.co.uk or otherwise. I use your personal data for the following purposes:
- To process my services provided to you
- To maintain my own accounts and records
- To meet my statutory obligations
Personal data and Basis for Collection
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
I may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:
- Identity Data includes first name, last name, marital status, title.
- Contact Data includes billing address, delivery address, email address and telephone numbers.
- Financial Data includes bank account and payment card details (provided by you for refunds and payments).
- Transaction Data includes details about payments to and from you and other details of products and services you have purchased from us.
- Usage Data includes information about how you use our services or submit an enquiry or query through our website.
- Marketing and Communications includes your preferences in receiving marketing from us and your communication preferences.
If you fail to provide personal data
Where we need to collect personal data by law, or under the terms of our contract with you and you fail to provide that data when requested, we may not be able to perform the contract. In this case, we may have to cancel the contract with you but we will notify you if this is the case at the time.
How is your personal data collected?
You may give me your personal data in person or by email, post, filling in forms or otherwise.
Purposes for which we will use your personal data
I have set out below, in a table format, a description of all the ways I may use your personal data, and which of the legal bases I rely on to do so. I have also identified what my legitimate interests are, where appropriate.
I may process your personal data for more than one lawful ground depending on the specific purpose for which I amre using your data. Please contact me if you need details about the specific legal ground I are relying on to process your personal data where more than one ground has been set out in the table below.
|Purpose/Activity||Type of data||Lawful basis for processing including basis of legitimate interest|
|To register you as a new customer and verify your identity||(a) Identity
|Performance of a contract
Consent (for use of special categories of data)
|To perform credit checks||(a) Identity
|To process and deliver the Services including:
(a) Manage payments, fees and charges
(b) Collect and recover money owed to me
(c) Contacting you and corresponding about the Services
|Performance of a contract
Necessary for my legitimate interests (to recover debts due to me)
|To respond to queries and enquiries||(a) Identity
|To undertake any marketing to you||(a) Identity
How your personal data may be shared
- where I arm under a duty to disclose your personal data to comply with any legal obligation, or to enforce or apply my terms and conditions and other agreements;
- with third party debt recovery agencies;• to protect the rights, property, or safety of any sub-contractors I may work with (musicians, dancers, other storytellers, website designers etc) This includes exchanging information with other companies and organisations for the purposes of fraud protection and for compliance with laws;
I require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
How I store personal data
My primary method of storing personal data is within the United Kingdom. We use Microsoft Office, and this involves the transfer of personal data outside the European Economic Area (EEA).
I have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, I limit access to your personal data to those employees, contractors and other third parties who have a business or lawful need to know. They will only process your personal data on my instructions and they are subject to a duty of confidentiality.
I have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where I am legally required to do so.
Personal Data Retention
I will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
Generally, I will delete personal data:
- collected as part of services provided to you no later than ten years after completion of contract;
- collected as part of quotes which are not taken up, no later than three years after the date of the quote.
Automated Decision Making
I do not use any form of automated decision making in our business.
Under certain circumstances, you have rights under the Data Protection Legislation in relation to your personal data. These include the right to:
- request access to your personal data;
- request correction of your personal data;
- request erasure of your personal data;
- object to processing of your personal data;
- request restriction of processing your personal data;
- request transfer of your personal data; and
- right to withdraw consent.
Xanthe Gresham Knight firstname.lastname@example.org.
Where you exercise your right to erasure or where information is deleted in accordance with my retention policy, please note that after the deletion of your personal data, it cannot be recovered, so if you require a copy of this personal data, please request this during the period I retain the data.
Where you exercise your right to request access to the information we process about you, you will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, I may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, I may refuse to comply with your request in these circumstances.
I will try to respond to all legitimate access requests within one month. Occasionally it may take me longer than a month if your request is particularly complex or you have made a number of requests. In this case, I will notify you and keep you updated.
If you would like to make a complaint in relation to how I may have stored, used or processed your personal data, you have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). I would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact me in the first instance.
It is important that the personal data I hold about you is accurate and current. Please keep me informed if your personal data changes during your relationship with me.
Questions and Contact information
For any questions or for further information, please contact: Xanthe Gresham Knight 07812 181545/01273 300088, email@example.com.